# SQR-000: The LSST DM Technical Note Publishing Platform

• Jonathan Sick

Latest Revision: 2015-11-23

Technical notes (hereafter, technotes) are web-native documents that give LSST Data Management (DM) staff a standardized, yet flexible, platform to communicate their work. Technotes are written in reStructuredText, version controlled on GitHub, built with the same stack as DM’s software documentation, and made universally citeable with digital object identifiers (DOIs) provided through Zenodo.

This document describes the Technote platform and will be updated as the platform evolves.

DM team members can create a new technote today by following the instructions at https://github.com/lsst-sqre/lsst-technote-bootstrap.

We currently use two technote series. The DMTN is for general use within Data Management. The SQR technote series is used for SQuaRE science quality verification and infrastructure work.

# Technotes’ Niche in the Data Management Communication Landscape¶

DM already has a myriad of communication channels. For conversations we use HipChat in real-time, and the Community forum for asynchronous long-form discussions, notices and community engagement. We track work on JIRA. We document our code in software docs (the platform for which is being re-imagined by SQuaRE). We describe the design and architecture of the DM subsystem in change-controlled design documents. We publish articles in journals and conference proceedings where appropriate. Finally, we have several Confluence wikis that traditionally served as a catch-all for DM documentation. Despite this array of platforms, a use case was still unserved and this technote platform was conceived to meet that need.

In SQuaRE, the Science Quality and Reliability Engineering group, we realized that we often wanted to write stand-alone documents to describe our work. These documents didn’t fit the conversational nature of Community forum topics, nor did they qualify for DM’s change-controlled design document series, or fit into academic journals or the arXiv. Traditionally, Confluence was meant to fill this niche, and indeed, the wikis are well used by DM. In practice, however, wikis have served DM poorly. For readers, Confluence pages are hard to find and discover. For authors, the editing and version control experience is also clumsy from the perspective of DM developers used to working on GitHub.

In the fall of 2015, we experimented with moving several DM design documents from Word documents stored on Docushare to documents that are written in reStructuredText, built with Sphinx, hosted on GitHub, and deployed to the web with Read the Docs. The impetus behind the transition was that documents written in plain text and hosted on GitHub were far more likely to be kept up-to-date by DM developers.

Technotes were thus built on the same technology stack as the reStructuredText-based design documents, but re-purposed for general use by DM team members.[1]

 [1] In fact, this technote applies equally to describing the new reStructuredText-based design document platform as it does the technote platform. The only meaningful difference is that design documents must be approved by a control board, and are ultimately deposited in LSST’s Docushare.

Some of the possible applications for technotes are:

• to report the results of a project, such as a data processing or software development experiment,
• to announce a new technology, serving as a high-level overview complementing software documentation,
• to propose an architecture, possibly becoming the subject of a request for comment (RFC).

# Technote Platform Design Choices¶

Although technotes are still in an early, minimally-viable state, (see Proof of Concept Implementation), they also demonstrate several design decisions that characterize the platform.

## Technotes are native to the web¶

Although a preponderance of astronomy literature is published as PDFs, and many management documents as Word documents, those formats are built on the assumption that documents are read in print. These platforms are out of step with modern expectations that documents should be Googleable, linkable, and instantly readable in the browser. Modern HTML, CSS, JavaScript, and webfonts are delivering reading experiences that are beginning to surpass the printed page. Technotes are built for this modern communication era.

## Technotes are written in reStructuredText¶

A fundamental requirement of the technote platform is that documents are written in a plain text format, and are then compiled into a website. This way, content is written in common text editors and hosted on GitHub for collaboration (the same workflow we already use for source code). Many plain text formats have been invented for writing, however, not all formats are ideal for technotes. For example, LaTeX, though common in astronomy, is tied too closely to PDF output and was never meant to be a web-native markup. Markdown is a hugely popular format among developers, in part because of its intuitive simplicity. However, this simplicity has prompted developers to add non-standard extensions to the format to add semantics and style to content.

Instead, reStructuredText is an ideal markup format for technotes. reStructuredText‘s syntax and build process was designed to be extended, and in fact, those extensions are made in DM’s primary language, Python. Because the Python community has adopted reStructuredText as its official markup language (including the scientific/astronomy Python community, led by NumPy, SciPy, Matplotlib and AstroPy), our technote platform can take advantage of excellent open source tools, such as the Sphinx build system and the Read the Docs documentation hosting site. For these same reasons, reStructuredText and the Sphinx build toolchain are also used by DM’s new software documentation platform. This allows both documentation platforms to benefit from the same bespoke infrastructure development, such as SQuaRE’s documenteer package.

## Technotes are single-page documents¶

This limitation is made purposefully to limit the scope of technotes, make it possible to easily print a technote in its entirely, and allow readers to use their browser’s search feature to navigate a document. We are designing technote presentation to accommodate on-page navigation within a long document.

## Technotes are citeable¶

Since they are standalone, self-encapsulated documents, technotes can be easily archived and assigned digital object identifiers, DOIs. DOIs allow technotes to be easily cited in scientific literature. The benefit of a citeable-trail of DM documentation is that LSST publications can more accurately describe DM’s engineering work. We use Zenodo as an archive and DOI provider, taking advantage of its GitHub integration.

## Technotes are versioned¶

Technotes take a software development-inspired approach to publishing by allowing technotes to be updated in-place when appropriate. The full version history is maintained by git and published on GitHub. With GitHub’s Zenodo integration, new releases are archived through Zenodo and given their own DOI (while also being linked to other versions).

# Proof of Concept Implementation¶

We released a tool for creating and publishing technotes. Authors can create a technote by following the instructions at https://github.com/lsst-sqre/lsst-technote-bootstrap.

## Project automation¶

lsst-technote-bootstrap is built around the cookiecutter Python project. cookiecutter allows code projects to be templated in the Jinja2 template language. Everything about the project can be templated: file contents, file names, and even directory structures. By running

cookiecutter https://github.com/lsst-sqre/lsst-technote-bootstrap.git


the author is prompted to answer questions that configure the document. When that is done, the author is left with a working Sphinx-based documentation project that can be immediately built with a make html command. This level of configuration automation is crucial to the adoption of tech notes, and we intend to only increase this level of automation.

## Document build configuration and metadata¶

The Sphinx project prepared by lsst-technote-bootstrap appears conventional with the exception of how the Sphinx build is configured. Most Sphinx projects have extensive conf.py files, which are execfile()‘d Python code that configure Sphinx and prepare the data available to document templates. The Sphinx conf.py posed a maintenance threat to technotes: any infrastructural change to the Sphinx build system for technotes would require edits to the conf.py files of every technote and DM design document. Our solution was to strip nearly all logic from the conf.py files, and centralize all configuration management in our documenteer Python package. Now, single commits to documenteer are effectively deployed instantly to all technotes.

Of course, individual technotes need custom configuration, such as title and authorship information. We keep this in a metadata.yaml file in each technote repository. By effectively refactoring metadata out of both conf.py and the reStructuredText content, it is easy to develop a standardized schema for describing technotes. See Metadata Standard. Such a schema opens opportunities for indexing DM’s technote library.

## Deployment¶

GitHub is the central infrastructure for hosting technotes. The master branch is considered a live publication, but ‘releases’ can be made as well using git tags or the GitHub Release feature.

Technotes are published on Read the Docs, a free and open-source platform for publishing Sphinx-based documentation, such as technotes. Read the Docs integrates with GitHub to rebuild the technote’s webpage whenever commits are pushed to the technote’s master branch on GitHub. We serve technotes as a subdomain of lsst.io, e.g., http://sqr-000.lsst.io.

Finally, major versions of the technote can be granted DOIs. The technote repository can be connected to Zenodo. When a major version of a technote is completed, a GitHub Release can be made, and the contents of the technote repository are uploaded and archived on Zenodo. Following our instructions, a citeable DOI can be conveniently obtained.

## Improved document creation and management automation¶

Although lsst-technote-bootstrap automates report creation, there are still many facets of technote authorship that would benefit from automation:

1. additional automation of technote configuration, beyond what cookiecutter provides (such as dynamic date suggestions)
2. creation of a GitHub repository
3. creation and configuration of a Read The Docs project
4. provisioning of an lsst.io domain
5. reStructuredText and metadata linting (using Travis CI testing)
6. synchronization of metadata version tags and revision dates with git history
7. automatic local builds and browser updates (e.g., Browsersync)
8. automation of releases and procurement of DOIs (leveraging metadata.yaml to automate the technote’s deposition on Zenodo)

This likely demands a command line application to manage technotes, which would incorporate lsst-technote-bootstrap. Likely the most challenging aspect will be automating the creation of a Read the Docs project, since project creation is not part of RTD’s API.

## Improved presentation¶

Technotes are currently published with Read the Doc’s default theme (including minor additions to incorporate metadata from metadata.yaml). A new HTML/CSS theme is needed to

• establish a visual identity for DM documents
• provide allowances for navigation in long single page documents
• add facilities for styling elements created by an extended reStructuredText language (rather than retrofitting an existing theme)
• improve layout for print

## Extensions to reStructuredText¶

DM authors need a richer reStructuredText language for technical writing. One need is to have citations and bibliographies of the same quality as are possible with LaTeX and natbib. We can achieve this by developing Sphinx extensions within the documenteer package. Development work done here will also benefit DM’s software documentation.

## A document index¶

From experience with Docushare and the Confluence wikis, we learnt that documentation can be easily buried if not indexed from a central, authoritative, reliable and highly visible place. We need to provide a documentation index for DM, likely as part of http://dm.lsst.org. The page could be automatically updated by leveraging the GitHub API and individual documents’ metadata.yaml information. Ideally, the index would provide facilities for filtering or searching.

Here we document the available keys in the metadata.yaml schema.

series:

A string identifying the technote series. Possible values are 'DMTN' for DM Technotes and 'SQR' for SQuaRE Technotes. Existing change-controlled document series can also be used, such as 'LDM'.

Example:

series: 'SQR'

series_number:

Serial number of the document, as a string. For the DMTN and SQR series we use three digit serial numbers (with leading zeros).

Example:

serial_number: '000'

doc_id:

Planned for deprecation. This is a string that joins series and serial_number with a dash.

Example:

doc_id: 'SQR-000'

authors:

Author names, ordered as a list. Each author name should be formatted as ‘First Last’.

Example:

authors:
- 'Jonathan Sick'
- 'Frossie Economou'


An extended syntax for the authors key is planned.

version:

Use semantic versioning, e.g., ‘1.0’, including ‘.dev’, as necessary. This version string should correspond to the git tag when the document is published on Zenodo.

Example of a ‘1.0’ release:

version: '1.0'


Example of an early development version:

version: '0.1.dev'


This metadata may be replaced by tooling that uses git tags.

doi:

Digital Object Identifier (DOI). Keep this DOI updated as new releases are pushed to Zenodo.

Example:

doi: '10.5281/zenodo.12345'


This field can be left commented (or omitted) if a DOI is unavailable:

# doi: '10.5281/zenodo.#####'

last_revised:

Document release date, as 'YYYY-MM-DD'.

Example:

'2015-11-18'


This metadata may be replaced by tooling that uses git history.

Example:

copyright: '2015, AURA/LSST'


We plan to add the following fields to the metadata.yaml schema. These metadata fields are not currently in use, and are liable change prior to implementation.

description:
A short 1-2 sentence description for document indices.
abstract:

An abstract, if available.

Example:

abstract: >
here with multiple lines.

You can have multiple paragraphs too.

url:

Example:

url: 'http://sqr-000.github.io'

docushare_url:

If a canonical version of the document is archived in Docushare, the URL can be provided.

Example:

docushare_url: 'https://docushare.lsstcorp.org/docushare/{{ path }}'

github_url:

The document’s URL on GitHub.

Example:

github_url: 'https://github.com/lsst-sqre/sqr-000'

deprecated:

This field can be added if the document has been superseded. The deprecation notice may contain several fields, for example:

deprecated:
date: 'YYYY-MM-DD'
superseded_by: 'http://{{url of new doc}}'

changes:

A changelog. The DM design documents currently embed change tables in the content, but this would be more useful as independent metadata.

changes:
-
tag: v1.0
notes: 'First version'
-
tag: v2.0
notes: 'Second version'


## Leveraging ORCID for Author Information¶

The current authorship metadata is limited; the authors key is an ordered list of author names. A better way to annotate authorship metadata would be through ORCID iDs, which unique identify researchers. ORCID uses those identifiers to connect people to their work.

A possible revised syntax for declaring authorship metadata would be

authors:
-
name: Jonathan Sick
orcid: 0000-0003-3001-676X
-
name: Second Author
orcid: ####-####-####-####


ORCID iD integration would be used to improve the Zenodo submission process.

# Acknowlegements¶

J. S. would like to thank Frossie Economou, Tim Jenness and Josh Hoblitt for authoring early technotes and providing feedback on the platform. Tim Jenness and JMatt Peterson provided valuable editorial feedback on this technote.